• We trust our employees. We really do. But things happen. Maybe your driver wants a soft drink. Or maybe he’s looking for a little snack.

    For our last post, the 5th sign that you are possibly missing your business’ fuel dollars: paying for more than just business fuel.

    wasting money nonfuel expenses Misuse #5: Non Fuel Items showing up on receipts..

    How we help identify these: A fleet card can provide specific purchasing details, including the fuel grade, fuel grade cost, total gallons, and total dollars spent. Any other items purchased will show as NON-FUEL items with the total dollars spent.

    So what do you do? If you allow your drivers to by items while out, great. However, if you would like to limit your fuel dollars to fuel purchases only, make sure you have set up your fleet cards to only be used for fuel. You can even restrict purchasing fuel to paying at the pump.


    This concludes our series 5 Signs That You Are Possibly Misusing Your Business’ Fueling Dollars. If you missed any of the signs, click below for the article.

    Misuse #1: I Told You Not To Fuel There!

    Misuse #2: I Am Begging You, Please Enter Your Odometer Reading Correctly!

    Misuse #3: Purchasing Gas More Than Once A Day?

    Misuse #4: Need To Know When My Vehicles Are Caput!


    Photo courtesy of Blog's your uncle and re-used under the Creative Commons license.

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  • You’re vehicles are always on the road. And while your employees are driving them everyday, they might not think to tell you about the thump, clank or grinding sound that started the other.

    The 4th sign that you are possibly misusing your business’ fuel dollars: overlooking regular vehicle maintenance

    proper vehicle maintenance

    Misuse #4 Poor Miles per Gallon.

    How we help identify these: With the correct reporting in place and when accurate odometer information is entered at the point of purchasing fuel, fleet cards can track vehicle performance by Miles Per Gallon (MPG)  and Cost Per Gallon (CPG).  If there is a spike or a drop in these numbers, it is a key indicator that the vehicle may be in disrepair or possible misuse has occurred.

    So what do you do? Check your fleet card reports. By logging into your online account management tool, you can see the miles driven on every vehicle and work with your team to put a maintenance plan in place. It is expensive to change oil in all of your vehicles, but it’s much more expensive to have a vehicle break down on the side of the road.

    Photo courtesy of auto-facts.org and re-used under the Creative Commons license.

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  • It’s Not Personal. It’s Just Business. For purchasing business fuel that is.

    The 3rd sign that you are possibly misusing your business’ fuel dollars: drivers filling up a few times a day. improper tracking report

    #3 Multiple purchases made in one day.

    How you can identify these: Any purchases made with a fleet card set up with the proper customization can generate real-time purchasing authorizations and declines. A fleet manager can use this data to monitor and limit the number of transactions allowed by card and/or by driver per day. Any attempts above the limits can be set to “DECLINE” or “ALLOW & REPORT” to help prevent the misuse of company resources.

    So what do you do? Review the settings on your fleet cards. Fleet cards can provide a number of settings, allowing fleet managers to customize the cards for best use. Once you know your fleet cards are set appropriately, you can manage your fuel spend more efficiently.


    Photo courtesy of WriteOnNewJersey.com and re-used under the Creative Commons license.

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  • Everyone is watching gas prices. One day they are up; the next they are down. We all read the news stories and hear the stories about what is going on in the world: economy, war, natural disasters. Each event has its own affect on the price of fuel.

    In our continued effort to keep you up to date on information that will help you run your business smoothly, FleetCards USA has put together a timeline comparing gas prices and world events. Going back 35 years, here is interesting look at how everyday events have a hand in what we pay at the pump.

    World Events and Gas Prices presented by FleetCards USA

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  • You think it’s simple. Your driver swipes your fleet card at the pump, he selects the grade of fuel and he enters the odometer. He should be set to fuel. And in most cases he is.

    improper tracking report

    Your 2nd sign that you are possibly misusing your business’ fuel dollars: improperly tracking and monitoring business fuel transactions.

    #2 Odometer information entered incorrectly.
    How wyou can identify this: Depending on the product, fleet cards can help you track odometer entries and compare to previous transactions.  Based on the data collected, if the odometer does not fit the established mileage averages, there may be a problem.
    So what do you do? Talk to the drivers. While entering vehicles odometer readings may take extra time, it will safe the company money in the long run.

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  • Welcome to our small series: 5 Signs That You Are Possibly Misusing Your Business’ Fueling Dollars.

    Today's topic: I Told You Not To Fuel There!

    Misusing business fuel expenses

    You trust your drivers. You know they are purchasing fuel only for business vehicles and they are back out on the street as soon as they are done filling up. But what happens when something just doesn’t add up?

    Your first sign that you are possibly misusing your business’ fuel dollars: finding out when purchases are made at unauthorized locations.

    #1 Purchase made outside of normal fuel locations or outside of assigned route.

    How you can identify this: Any purchases made with our product will generate real time authorizations and declines that list the station address.

    With the proper fleet card, purchase information may be available as soon as the employee makes the purchase. Depending on the card, you can review transaction information via your online account management system within 24 to 72 hours for pay at the pump transactions.

    So what do you do? If you don’t have a fleet fuel card, you should think about getting one. You can customize your cards to be used at specific locations and even limit what can be purchased with the cards.

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  • Over the last few weeks, the FleetCards USA TrendWatch council has been keeping a close eye on the rising price of fuel. More expensive fuel has hampered the efforts of small businesses to recover from the recent recession and put a strain on budgets nationwide. Luckily, diesel and oil prices have slackened just in time for the Memorial Day weekend, giving businesses reason for cautious optimism.


    diesel oil prices declineOn-highway diesel prices fell 6.4 cents nationally this week, according to the United States Department of Energy. This brings the national average price just below $4 once again.  On the Gulf Coast, prices stood at $3.935, with California still leading the nation at $4.287.


    This drop in prices comes from a sharp dip in oil prices early in May, which brought the market price to under $100 per barrel. Prices have continued to drop for June delivery due to strengthening of the U.S. dollar amid concerns over European sovereign debt. Prices at the pump should continue to dip over the next few weeks, but there is no certainty that these lower prices will last in the long term.


    The volatility of the oil market and uncertainty of fuel prices is a fact of life in the business world. Good fuel management is a helpful tool to mitigate these ups and downs, but there are plenty of other ways that some companies have coped with higher prices.  What is your business doing to protect your budget during uncertain times?



    Photo courtesy of Brian Cantoni and re-used under the Creative Commons license.

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  • Not sure which vehicles to purchase for your business? Let us help you with the 2011 Fuel Economy Comparison, detailing the best, the worst and the common misconceptions with fuel efficiency.


    Fuel Economy Comparisons 2011 FleetCards USA


    Please feel free to post this information on your blog. We've provided you with the embedded code below to make it easier.

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  • Today, for the 10th dumbest mistake a fleet fuel manager can make, we are talking about change. Please embrace it, because it is always just around the corner.


    #10- Idiot-proofing your fleet: Avoiding the 10 dumbest mistakes you can make managing your fleet fuel expenses.

    10. Fearing Change


    The Problem- Resistance to change in company structure or policy can be jarring for fleet managers.


    The Solution- A fleet card creates such a flexible system for managing your fuel expenses that changes are easy to accept and adapt to.  No matter what happens in your daily operations, your fuel management system will continue to serve as the foundation for your fueling without needing a lot of restructuring or retraining. 


    With the support and power of a fleet card backing your business up, there’s nothing your fleet can’t accomplish.  It’s easy to make dumb mistakes along the road, but you only need to make one smart choice: a fleet card from FleetCards USA.


    Enjoying the articles? Check out our other responses to the Top 10 Mistakes.Read #9  

    Read #8   Read #7    Read #6      Read #5      Read #4      Read #3      Read #2      Read #1

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  • Happy Friday and welcome to our response to the 9th topic in the 10 dumbest mistakes fleet managers can make.

    #9- Idiot-proofing your fleet: Avoiding the 10 dumbest mistakes you can make managing your fleet fuel expenses - Ignoring Salespeople

    9. Ignoring Salespeople


    The Problem- Fleet managers tend to avoid or shrug off meetings with salespeople, which carries the risk of being uninformed about options.  Upper management doesn’t look kindly on a manager who doesn’t care about potential partners.


    The Solution- With all the time you’ll save with a fleet card, you’ll have enough time to talk to all the salespeople you want.  And probably still have enough time left to take a nice long lunch.  Also, salespeople will usually leave you a nice pen.


    Enjoying the articles? Check out our other responses to the Top 10 Mistakes.

    Read #8   Read #7    Read #6      Read #5      Read #4      Read #3      Read #2      Read #1


    Image from http://modernservantleader.com/tag/career/

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